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Authoritative information regarding grades and grade point averages is published in the Catalog.
|Grade||Description||Quality Points per Credit Hour|
|S||Satisfactory completion of a course taken as Pass/Fail or of a course in which no other letter grade may be assigned.||0|
|U||Unsatisfactory completion of a course taken as Pass/Fail or of a course in which no other letter grade may be assigned.||0|
|V||Audit (No academic achievement is implied.)||0|
|W||Withdrew||0||NR||Not Reported - Assigned when an instructor fails to submit grades by the published deadline through no fault of the student.||0|
Effective September 17, 1973
A student who passes a course receives both the designated number of credit hours and a number of quality points, calculated by multiplying the course credit hours and the numerical equivalent of the letter grade received (A = 4, B = 3, C = 2, D = 1). Thus, a student taking a three-hour credit course and earning a grade of C receives six quality points. To determine the undergraduate academic average, the total number of quality points earned by the student for all courses scheduled as an undergraduate is divided by the total number of credit hours scheduled; for the graduate academic average, only those courses scheduled by the student while enrolled in the graduate division are considered. If a student takes the same course more than once, the latter grade does not replace the earlier one; rather, the academic average includes both grades with the exception of grades changed via the grade substitution policy. Courses taken pass/fail or audit are not included in the calculation of the student's grade point average. Grade point averages are truncated after two decimal places.
|Course||Credit Hours||Basis||Grade||Quality Points|
|MATH 1501||4||L/G||B||12 (4 hours X 3)|
|ENGL 1101||3||L/G||A||12 (3 hours X 4)|
|FREN 1001||3||P/F||S||0 (pass/fail course is not included in GPA)|
|PSYC 100||1||L/G||A||4 (1 hour X 4)|
|28 Total Quality Points|
In this case the GPA calculation is 3.5.
28 quality points divided by 8 credit hours.
(11 hours - 3 hours P/F).
Authoritative information about grades and grade point averages is published in the Catalog.
Regarding transfer credit and GPA calculation
Georgia Tech accepts transfer credit. Only the course credits that are acceptable transfer. Transfer credit/grades are not used in calculating the Georgia Tech GPA. Regardless of programs or transfer agreements with other institutions, grades are not transferred and do not apply toward the Georgia Tech GPA.
Authoritative information regarding grades and grade point averages is published under Rules & Regulations V in the Catalog.
Authoritative information regarding deficiencies is published under Rules & Regulations VII in the Catalog.
According to Rules & Regulations V, a student may be assigned a grade of "I" under the following circumstance:
The "I" grade is used when, for reasons beyond the student can control and deemed acceptable by the instructor, a student whose academic performance had been satisfactory becomes unable to fulfill a course's requirements. If the student's academic performance had been so poor as to preclude them passing, the instructor shall assign the grade of "F."
Last Date of Participation must be entered for any student assigned a final grade of "F" or "I".
Acceptable reasons for assigning an "I" would include, but not be limited to, the following:
- Personal illness of the student
- Family emergency (death in family, serious illness in family, birth of child, etc.)
- Computer failure/software problem/lack of data supplied by outside source
- Travel required by job that could not be rescheduled
The student should be able to provide documentation to the instructor for any non-academic reason. The emphasis is on the fact that the reason is not academic in nature and that the student was doing satisfactory work.
Students should not be instructed to sign up for the course again in order to make up an "I" grade and should only lack a small portion of course work. If the student is missing so much work that a passing grade could not have been assigned, a grade of "F" should be assigned.
When completing a grade correction form to remove the "I" grade, the instructor is required to identify the nonacademic reason that the "I" was given, not what the student was required to do to make up the work.
Students who receive a grade of "I" (Incomplete) should consult Rules & Regulations VII regarding the length of time allowed to make up the Incomplete.
This policy is known as “freshman forgiveness” or “academic forgiveness” at some institutions. No assumptions based on experiences at other institutions should be made about the grade substitution policy at Georgia Tech. Students requesting grade substitutions must follow all steps outlined in Rules & Regulations V in the Catalog.
The Registrar's Office is responsible for processing all grade changes. In order for a student to receive a grade change, a "Grade Correction" form must be completed and signed by the faculty member who taught the course. The form must then be signed by the head of the academic department. The form is then submitted to the Registrar’s Office for processing. If an academic department has made an error in completing the form, it will be returned to the department by the Registrar’s Office for correction and re-submission.
Grade changes are processed once a week during the term with the exception of the week during which final grades are assigned. Academic standing is reviewed after each grade change and any necessary changes are made.
Students who receive a grade of "I" (Incomplete) should consult the Student Rules & Regulations VII regarding the length of time allowed to make up the Incomplete.
A grade of "NR" (Not Reported by the faculty member) is to be removed as soon as the faculty member can submit final grades and is only assigned in the case of an extreme emergency.
With the exception of grades changed via the grade substitution policy, only the final grade earned in a course for a given term is shown on an official transcript; no intermediate changes are displayed. Grade changes made in the computer system are immediately reflected on the Georgia Tech WEB Student Access System.
1. How does this policy differ from the old one?
The policy that was effective Summer 2005 through Spring 2019 was a freshman grade substitution policy that applied only to students admitted as freshmen. It allowed them to repeat within their first four terms up to two courses in which they had earned grades of D or F in their freshman year and have only the most current grade included in their GPA. The full policy is in the 2018-2019 Catalog. What is different about the new policy is that grade substitution is now open to all students.
2. When does the new policy take effect?
It takes effect starting with the Summer 2019 term under the 2019-2020 Catalog.
3. Is the policy retroactive?
No, the policy is not retroactive. The D or F grade to be retaken must have been earned in a course taken during or after the Summer 2019 session. The new policy does not apply to courses taken prior to Summer 2019.
4. Does this mean that a student who used grade substitution under the old policy may now take two more courses and apply the new policy?
No, if a student has already used grade substitutions under the previous policy, they will count towards the maximum number under the new policy. The new policy allows all students to use grade substitution for up to two classes. So if a student already used two grade substitutions under the old policy, the student cannot request further grade substitutions.
5. What if a student used only one grade substitution under the old policy?
The student would still have one grade substitution available under the new policy.
6. Do the rules change for a freshman who started in Tech in the 2018-2019 academic year? Can they still retake the course anytime in their first four academic terms, or does the one calendar year limit from the new policy apply?
The policy is not retroactive. The new rules apply to courses taken in Summer 2019 or in future terms. Students admitted as freshmen in Summer or Fall 2018 will follow the old policy and must retake the courses in which they earned grades of D or F in their first four terms. However, students admitted Summer or Fall 2018 might wish to consider whether it is in their best interest to apply for grade substitution under the old policy for courses taken in the first two terms, or “save” their two options for any courses that they will take in Summer 2019 or later.
7. Are exceptions to the grade substitution policy possible?
The grade substitution policy (including, but not limited to, course eligibility, number of courses, time limits, and deadlines) is not subject to exceptions.
8. Can the grade substitution policy be petitioned to the Undergraduate Institute Curriculum Committee?
The grade substitution policy may not be petitioned to the Undergraduate Institute Curriculum Committee.
Authoritative information regarding students' academic standing is published in the Catalog.
Academic standing is based on both the term grade point average and the overall average of the student. The minimum term and overall grade point averages for a student to be designated as having Good standing is explained below.
Minimum GPA for each class to be designated with Good standing. Effective Fall Term, 2001.
|Class Standing||Required GPA|
|Freshman or JEPHS||1.70|
|Senior or Special Undergraduate||2.00|
|Masters or Special Graduate||2.70|
Students on an academic readmission agreement may have additional requirements in order to designated with Good standing. Academic standings in effect at Georgia Tech are described below.
|Good||Student is not on academic warning or probation; is maintaining satisfactory academic progress.|
|Warning||Student’s most recent academic performance has been unsatisfactory or the overall average is below the minimum requirement. Academic warning is a subcategory of good academic standing, differing only in the maximum allowable schedule load.|
|Probation||Student’s most recent academic performance has been extremely unsatisfactory or the term average has continued to be unsatisfactory or the overall academic average has continued to be below the minimum requirement.|
|Review||Student who normally would be dropped from the rolls due to academic deficiencies but appears from the record not to have completed the term. Student cannot be enrolled on Review status and should contact their major school for further information.|
|Drop/Dismissal||Student has been dropped from the rolls due to academic deficiencies. Student may apply for readmission after an absence of one term unless this is second Drop/Dismissal. Students on Drop should seek advisement from their major school regarding future re-admission.|
Maximum Hours for Undergraduate Students
The maximum number of credit hours for which an undergraduate student may register in a Fall or Spring semester, based on her/his academic standing, is explained below.
|Good||21 credit hours|
|Warning||16 credit hours|
|Probation||14 credit hours|
The maximum number of credit hours for which an undergraduate student may register in a normal summer term, based on her/his academic standing, is explained below.
|Good||16 credit hours|
|Warning||14 credit hours|
|Probation||12 credit hours|
Requests for schedule overloads must be recommended by the student's major school and approved by the Institute Undergraduate Curriculum Committee through the petition process.
Georgia Tech changed from the quarter to the semester system in August of 1999. There are three terms offered each calendar year: Fall, Spring, and an abbreviated Summer Term.
Course credit hours are represented by a numbering system where the first digit represents lecture hours, the second represents lab hours, and the third is credit hours. (Example: a 3-0-3 course is 3 hours of lecture, zero lab hours, 3 hours credit.)
Fall and Spring Terms
- Each lecture class is equal to 50 minutes per day.
- 750 minutes of lecture class time equals 1 semester hour of credit.
- In general, 3 hours of supervised lab is equal to 1 semester credit hour.
- Each semester is 15 weeks of class.
In addition to the Fall and Spring Terms, Georgia Tech offers an abbreviated Summer Term. The summer class periods are adjusted to accommodate the 750 minutes of class time required to equal 1 semester credit hour.
Important note about Summer terms
A minimum of 12 hours is required to be considered a full-time student for all terms, including Summer terms.
Quarter to Semester Hours Conversion
The conversion is 2/3.
For example, a 5-hours quarter course equals 3.33 hours in semester credit.
Authoritative information regarding grades and grade point averages is published under Rules & Regulations V in the Catalog.
Rules & Regulations V explains the requirements for midterm progress reports:
Progress report grades are submitted to the Office of the Registrar for all classes numbered 1000 and 2000 in the Fall Semester and Spring Semester. These grades are used for advising students, not for calculating any grade-point average (GPA) at Georgia Tech. Progress report grades are "S" or "U." A grade of "U" indicates that, based on the work completed to that point in the academic term, the student's standing is in the "D" or lower range. Progress report grades must be submitted once 40 percent of the academic term has passed, as specified by the official Academic Calendar. The due date for reporting will be noon on Monday and the grades will be available to students that afternoon.
Authoritative information regarding academic honors is published in the Catalog.
Undergraduate degree-seeking students are eligible for Deans List for the term, if the following conditions are met.
- An academic standing of Good.
- No Incomplete (I) grades.
- At least 12 hours of course work on a letter grade basis.
- Grade point average of 3.00 or higher.
Graduate students are not eligible for Deans List.