The Registrar's Office is responsible for processing all grade changes. In order for a student to receive a grade change, a "Grade Correction" form must be completed and signed by the faculty member who taught the course. The form must then be signed by the head of the academic department. The form is then submitted to the Registrar's Office for processing. If an academic department has made an error in completing the form, it will be returned to the department by the Registrar's Office for correction and re-submission.
Grade changes are processed once a week during the term with the exception of the week during which final grades are assigned. Academic standing is reviewed after each grade change and any necessary changes are made.
Students who receive a grade of "I" (Incomplete) should consult the Student Rules & Regulations VII regarding the length of time allowed to make up the Incomplete.
A grade of "NR" (Not Reported by the faculty member) is to be removed as soon as the faculty member can submit final grades and is only assigned in the case of an extreme emergency.
With the exception of grades changed via the grade substitution policy, only the final grade earned in a course for a given term is shown on an official transcript; no intermediate changes are displayed. Grade changes made in the computer system are immediately reflected on the Georgia Tech WEB Student Access System.