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Grading and Grade Entry

Grading and Grade Entry

Grade Entry FAQ

  1. How do I get to the progress report and/or final grade entry page?
  2. What do I do once I get to the progress report and/or final grade entry page?
  3. How can I see a list of students in my class?
  4. When does the final grade entry window open?
  5. When are final grades due?
  6. If I am teaching a short session course during a Summer Semester, when are my final grades due?
  7. Must thesis (7000- and 9000-level) grades be entered?
  8. Am I required to enter progress report grades?
  9. When are progress report grades due?
  10. I think I have entered my progress report and/or final grades, but I am not sure. How do I check?
  11. If I enter my grades on T-Square do I also have to enter them in Banner?
  12. Where can I find instructions for uploading my grades from a spreadsheet?
  13. I missed the deadline to enter my final grades. How can I enter my final grades now?
  14. I missed the deadline to enter my progress report grades. How can I enter my progress report grades now?
  15. Can I change an Incomplete (I) or Not Reported (NR) final grade from a prior term online?
  16. Do I have to enter the Last Date of Participation field when entering final grades?
  17. I still have questions, whom do I contact?
1. How do I get to the progress report and/or final grade entry page?
  • Log into Buzzport
  • On the Home tab locate the "Registration and Student Services" channel
  • Select the "Registration - OSCAR" link
  • Select "Faculty Services"
  • Make your selection from the menu options
2. What do I do once I get to the progress report and/or final grade entry page?
  • Select the appropriate grade for each student from the drop-down list in the "Grade" column
  • Enter "Last Date of Participation" for any student assigned "F" or "I" grades
3. How can I see a list of students in my class?
  • Log into Buzzport
  • On the Home tab locate the "Registration and Student Services" channel
  • Select the "Registration - OSCAR" link
  • Select "Faculty Services"
  • Select the "Summary Class List" option
4. When does the final grade entry window open?

It opens at 8:00 am on the Monday of final exam week.

5. When are final grades due?

Grades are always due by noon on the Monday following final exam week

6. If I am teaching a short session course during a Summer Semester, when are my final grades due?

There is no separate grade entry for short session courses. Grades for short session courses are due at the same time as regular session courses, by noon on the Monday following exam week.

7. Must thesis (7000- and 9000-level) grades be entered?

Yes. All grades must be entered online.

8. Am I required to enter progress report grades?

Yes, if you are teaching a 1000- or 2000-level course. Satisfactory (S) or Unsatisfactory (U) grades must be entered for all students in 1000- and/or 2000-level courses.

9. When are progress report grades due?
10. I think I have entered my progress report and/or final grades, but I am not sure. How do I check?
  • Log into Buzzport
  • On the Home tab locate the "Registration and Student Services" channel
  • Select the "Registration - OSCAR" link
  • Select "Faculty Services"
  • Select the "Summary Class List" option
  • Check if your grades are posted in the "Final" column
11. If I enter my grades on T-Square do I also have to enter them in Banner?

No. If you enter your grades in T-Square, they are automatically moved to Banner. However, you must enter "Last Date of Participation" in Banner for any students assigned "F" or "I" final grades

12. Where can I find instructions for uploading my grades from a spreadsheet?
  • Log into Buzzport
  • On the Home tab locate the "Registration and Student Services" channel
  • Select the "Registration - OSCAR" link
  • Select "Faculty Services"
  • Select "Upload Your Grades From a File" option
  • Select "Grade Upload Help Information"
13. I missed the deadline to enter my final grades. How can I enter my final grades now?

You cannot enter the grades on-line. You must complete a pink grade change form for each student. Blank forms can be obtained from the academic office of your department.

14. I missed the deadline to enter my progress report grades. How can I enter my progress report grades now?

You cannot enter the grades on-line. You must individually notify each student in your 1000/2000 level classes as to his or her progress in your class.

15. Can I change an Incomplete (I) or Not Reported (NR) final grade from a prior term online?

No. You must complete a Grade Change Form for each student. Blank forms can be obtained from the academic office of your department.

16. Do I have to enter the Last Date of Participation field when entering final grades?

The "Last Date of Participation" field should only be entered for students assigned an "F" or "I" final grade. The date should be the last date on which the student either attended class or demonstrated "participation" in the class in some way such as turning in homework, turning in a paper, or taking an exam or quiz. Use whatever the most recent date was when the student indicated some form of participation in the class.

17. I still have questions, whom do I contact?

The Registrar's Office is eager to help you.

Email the Registrar's Office

Grading System

Authoritative information regarding grades and grade point averages is published in the Catalog.

Catalog: Rules & Regulations V

Grade Description Quality Points per Credit Hour
A Excellent 4
B Good 3
C Satisfactory 2
D Passing 1
F Failure 0
S Satisfactory completion of a course taken as Pass/Fail or of a course in which no other letter grade may be assigned. 0
U Unsatisfactory completion of a course taken as Pass/Fail or of a course in which no other letter grade may be assigned. 0
V Audit (No academic achievement is implied.) 0
I Incomplete 0
W Withdrew 0
NR Not Reported - Assigned when an instructor fails to submit grades by the published deadline through no fault of the student. 0

Effective September 17, 1973

Topic: 

Incomplete Grades

Authoritative information regarding grades and grade point averages is published under Rules & Regulations V in the Catalog.

Catalog: Rules & Regulations V: Grades/Average

Authoritative information regarding deficiencies is published under Rules & Regulations VII in the Catalog.

Catalog: Rules & Regulations VII: Deficiencies

According to Rules & Regulations V, a student may be assigned a grade of "I" under the following circumstance:

The "I" grade is used when, for reasons beyond her/his control and deemed acceptable by the instructor, a student whose academic performance had been satisfactory becomes unable to fulfill a course's requirements. If the student's academic performance had been so poor as to preclude her/his passing, the instructor shall assign the grade of "F."

Last Date of Participation must be entered for any student assigned a final grade of "F" or "I".

Acceptable reasons for assigning an "I" would include, but not be limited to, the following:

  • Personal illness of the student
  • Family emergency (death in family, serious illness in family, birth of child, etc.)
  • Computer failure/software problem/lack of data supplied by outside source
  • Travel required by job that could not be rescheduled

The student should be able to provide documentation to the instructor for any non-academic reason. The emphasis is on the fact that the reason is not academic in nature and that the student was doing satisfactory work.

Students should not be instructed to sign up for the course again in order to make up an "I" grade and should only lack a small portion of course work. If the student is missing so much work that a passing grade could not have been assigned, a grade of "F" should be assigned.

When completing a grade correction form to remove the "I" grade, the instructor is required to identify the nonacademic reason that the "I" was given, not what the student was required to do to make up the work.

Students who receive a grade of "I" (Incomplete) should consult Rules & Regulations VII regarding the length of time allowed to make up the Incomplete.

Grade Changes

The Registrar's Office is responsible for processing all grade changes. In order for a student to receive a grade change, a "Grade Correction" form must be completed and signed by the faculty member who taught the course. The form must then be signed by the head of the academic department. The form is then submitted to the Registrar’s Office for processing. If an academic department has made an error in completing the form, it will be returned to the department by the Registrar’s Office for correction and re-submission.

Grade changes are processed once a week during the term with the exception of the week during which final grades are assigned. Academic standing is reviewed after each grade change and any necessary changes are made.

Students who receive a grade of "I" (Incomplete) should consult the Student Rules & Regulations VII regarding the length of time allowed to make up the Incomplete.

A grade of "NR" (Not Reported by the faculty member) is to be removed as soon as the faculty member can submit final grades and is only assigned in the case of an extreme emergency.

With the exception of grades changed via the grade substitution policy, only the final grade earned in a course for a given term is shown on an official transcript; no intermediate changes are displayed. Grade changes made in the computer system are immediately reflected on the Georgia Tech WEB Student Access System.

Catalog: Grades/Average

Catalog: Deficiencies

Incomplete Grade Information

About the Banner Faculty Grade Entry (FGE) Module

Georgia Tech uses Ellucian’s Banner for its Student Information System (SIS). It offers a stable environment for hosting student information. The Faculty Grade Entry (FGE) module was included with recent upgrades. It fits the Institute's existing technology infrastructure and provides many features that are new and improved over previous grade entry systems.

Features of the Faculty Grade Entry (FGE) Module

Some features of the Banner Faculty Grade Entry (FGE) module are:

  • Offers grade entry through one access point
  • Exports data from FGE to desktop, laptop, or tablet when grade entry is active
  • Imports existing faculty grade spreadsheets to FGE
  • Displays BuzzCard photo for each student
  • Provides a cost-effective solution for the Institute
  • Tablet/Mobile Device capable (via secure connection)

Banner Faculty Grade Entry (FGE) Module FAQ

  1. How do I access the Banner Faculty Grade Entry (FGE) module?
  2. How often should I save my work within the module?
  3. What files are acceptable for importing grades?
  4. Can I export a class roster?
  5. Can I use my own Microsoft Excel file to import grades?
  6. Why can't I see my gradable cours(s) with the Faculty Grade Entry (FGE) module?
  7. Must I import all grades at the same time?
  8. Can I still access T-Square or OSCAR?
  9. Am I required to fill in the "Last Day of Participation" field when entering grades?
  10. If I have further questions, whom shall I contact?
1. How do I access the Banner Faculty Grade Entry (FGE) module?

To access the Banner Faculty Grade Entry (FGE) module, go to https://fge.sis.gatech.edu/StudentFacultyGradeEntry

Faculty Grade Entry (FGE)  
2. How often should I save my work within the module?

You are advised to frequently save your entries to ensure your grades are officially recorded in the Student Information System.

3. What files are acceptable for importing grades?

Grades can be imported into the Banner Faculty Grade Entry (FGE) module from a spreadsheet file in Microsoft Excel's ".xls" or ".xlsx" format.

4. Can I export a class roster?

Yes. The Banner Faculty Grade Entry (FGE) module can export a grade sheet into a spreadsheet file in Microsoft Excel's ".xls" or ".xlsx" format. The spreadsheet will include the students' full names, their gtID's, their midterm or final grades, and several additional fields related to the selected course.

5. Can I use my own Microsoft Excel file to import grades?

Yes. When you import grades from a spreadsheet file containing multiple worksheets, be sure to select the first active sheet that contains grades and the students' gtID's. Be aware that "gtID" and "grade" are required columns when importing grades.

6. Why can't I see my gradable cours(s) with the Faculty Grade Entry (FGE) module?

Gradeable courses become viewable only when the Registrar's Office has opened the semester's grade entry window for midterm or final grades.

7. Must I import all grades at the same time?

No. Using the Banner Faculty Grade Entry (FGE), you have the option to enter some grades within the module or upload some grades from an spreadsheet file. The system will update only new changes.

8. Can I still access T-Square or OSCAR?

Yes. You can still access and use T-Square and OSCAR. (Please note that you must access OSCAR through BuzzPort.) However, the Registrar's Office strongly recommends the use of the Banner Faculty Grade Entry (FGE) module for submitting all midterm and final grades.

9. Am I required to fill in the "Last Day of Participation" field when entering grades?

The "Last Day of Participation" field should be filled in only for students assigned a grade of "F" or "I." The date given should be the last date on which the student either attened class or demonstrated participation in the class in some way (e.g., turning in an assignment, taking a test or quiz).

10. If I have further questions, whom shall I contact?

For answers to questions regarding grading or the Banner Faculty Grade Entry (FGE) module, contact the Registrar's Office at comments@registrar.gatech.edu

Entering Midterm or Final Grades

Using the Banner Faculty Grade Entry (FGE) Module

All midterm and final grades should be submitted through the Banner Faculty Grade Entry (FGE) module.

Accessing the Banner Faculty Grade Entry (FGE) Module
  1. Go to https://registrar.gatech.edu/grade-entry.
  2. If prompted, enter your GT username and password on the GT login page and click "Log In"
Selecting a Course to Grade in the Banner Faculty Grade Entry (FGE) Module
  1. Select the Midterm Grades or Final Grades tab.
  2. Select a Course from the list of gradable courses.
  3. Review information in the Course Details tab on the right.
Entering Midterm or Final Grades in the Banner Faculty Grade Entry (FGE) Module
  1. Select a student from the Enter Grades section of the page.
  2. Review the information in the Student Details tab on the right side of the page.
  3. Enter a grade for the selected student. Fill in the "Last Day of Participation" in the "Last Attend Date" for final grades of "F" and "I."
  4. Repeat Steps 4 through 6 to continue selecting students and entering grades.
  5. Save the changes.
Save frequently to ensure your grades are officially recorded.

Importing Grades

Understanding How to Import Grades into the Banner Faculty Grade Entry (FGE) Module

Grades for class rosters can be exported from the Banner Faculty Grade Entry (FGE) module using the options in the Tools menu.

The module includes a wizard for guiding users through the process of importing, including the mapping of columns.

Selecting a Course for which to Import Grades into the Banner Faculty Grade Entry (FGE) Module
  1. Select the Midterm Grades or Final Grades tab.
  2. Select a Course from the list of gradable courses.
  3. Select the Import option from the Tools menu.
Selecting a File to Be Imported into the Banner Faculty Grade Entry (FGE) Module
  1. Browse for a file to import by clicking "Browse."
  2. Then, click "Upload."

Be sure the spreadsheet has a column for the "Last Day of Participation" for any student receiving a final grade of "F" or "I."

  1. Select "Continue."

There are multiple worksheets in the spreadsheet file, choose one to import.

  1. Preview the file by selecting the appropriate worksheet of the spreadsheet to import.

The "My spreadsheet has headers" indicator is checked by default. If there are no headeres, un-select the indicator.

Columns are sortable. To sort, click on the sorting arrows in the column headers.

Use the "Go Back" button to choose a different file or use the "Cancel" button to stop the process.

  1. Click "Continue."
  1. Use the dropdown selectors to map the spreadsheet columns to the module's columns.

The Student ID and either the Final Grade or Midterm Grade must be mapped for the "Continue" button to be active. Last Attend Date should be mapped to the column containing "Last Day of Participation" data. After reviewing the mapped columns, the user must click "Continue" to import the data. A green check mark appears atop the wizard for each column that has been mapped. Columns the user does not intend to import must be set to "Ignore." Use the "Go Back" button to choose a different file. Use the "Cancel" button to stop the process.

  1. Select "Continue."
  1. Review the data summary to see the data that will be imported, then click the "Import" button.

The summary lists the number of records that will be imported and the number of errors for records that will not be imported. Use the "Go Back" button to re-map the columns or view the import summary. Use the "Download the validation report" link to view an Excel spreadsheet with the error details by record. The default title for the validate report uses the term code, subject, course number, section number, and "_Validation_Report" in the file name. For example, "2018_02_Biomedical_Engineering_2201_Validation_Report.xls. You can save the validation report and download it to your desktop. You can correct any errors, save the document, and start the import process again, if needed.

  1. The Notification Center displays the number of records imported successfully and saved as well as the number of unchanged records that were not imported. Click "Finished."

After grades are imported, the information in the Course Details area is updated, and it gives the number of grades (Midterm or Final) still yet to be entered. The bar under Grading Status will be completely green if all grades have been entered.

Exporting Grades

Understanding How to Export Grades from the Banner Faculty Grade Entry (FGE) Module

Grades for class rosters can be exported from the Banner Faculty Grade Entry (FGE) module using the options in the Tools menu.

The module includes a wizard for guiding users through the process of exporting. The files exported from the module are spreadsheet files in Microsoft Excel's ".xls" or ".xlsx" format. These files are designated as "Read Only" at first, but they can be saved using the "Save As" command and then renamed, allowing editing.

Selecting a Course for which to Export Grades from the Banner Faculty Grade Entry (FGE) Module
  1. Select the Midterm Grades or Final Grades tab.
  2. Select a Course from the list of gradable courses.
  3. Select the Export Template option from the Tools menu.
  1. To increase the number of records shown, adjust the "Per Page" selector.
Exporting Grades from the Banner Faculty Grade Entry (FGE) Module
  1. Select the export file type as Excel (.xls or .xlsx). Then click "Export."
  2. Open the file in the default application: Microsoft Excel.

The default file name uses the term code, subject, course number, section number, and "_Template."

For example: 201802_Biomedical Engineering_2210_Template.xls

  1. Review the exported date in the spreadsheet file.

The file is "read only." You can use the "Save As" command and rename the file in order to edit it. Do not change the student ID.