Withdrawal and Dropping Courses

Withdrawal and Dropping Courses

Dropping Individual Courses

Authoritative information regarding withdrawal and readmission is published under Rules & Regluations VIII in the Catalog.

Catalog: Rules & Regulations VIII

Georgia Tech has one deadline for individual course drops and for complete withdrawals from the Institute. See the Academic Calendar for deadlines by term.

Academic Calendar

Important Policies

  • All holds must be removed before a student can drop a course or withdraw from the Institute.
  • There is no refund for dropped courses. In order to qualify for a refund, a student must completely withdraw from the Institute before the deadline.
  • Students who are full-time (enrolled in 12 hours, at least) and withdraw from a number of courses that lowers the semester total below 12 will no longer be considered. For example, if a student is registered for 12 credit hours and then withdraws from one 3-credit-hour course, she/he will no longer be designated as full-time.
  • If there is an alleged academic integrity violation pending, the student may not drop the course. The status of the alleged violation is defined as "pending" when an incident has been submitted to the Office of Student Integrity and has generated an electronic "suspected academic misconduct" notice that has been sent to the student. If the student is found responsible for any prohibited academic conduct, she/he will not be allow to drop the course.
  • If the student is found responsible for any prohibited academic conduct in a class, she/he will also not be allow to withdraw from the term.
  • After any transaction in the registration system, students must hit "submit" to ensure that the change is made in the database. Students should the review their schedules again, as indicated below, to make sure they are correct.
  • After withdrawing from a class or from all classes, students are expected to print out their schedules, as described below, and keep a copy as a receipt verifying the action that was taken on that date. In the event of a system glitch, this will serve as proof of the intent to withdrawal or proof that the action was taken but not processed properly.

How to Drop a Course

Any student who wishes to drop a course must do so using the instructions below. The course will remain on the student's schedule with a status of "course dropped by student." A grade of "W" will be assigned for the dropped course(s) at the end of the term.

  1. Log into Buzzport
  2. On the Home tab locate the "registration and student services" channel
  3. Select the "Registration - OSCAR" link
  4. Select "Student Services & Financial Aid"
  5. Select "Registration"
  6. Select "Add/Drop Classes"
  7. Select "Term"
  8. Select "Course Drop by Student" from the pull down menu
  9. Select "Submit Changes" button
  10. Note that the course "Status" field will then change from "Registered" to "Course Drop by Student"
example: how to drop a course

Enrollment Status

Enrollment Status: Full-Time or Part-Time
Audience: 

Withdrawal from the Institute

Authoritative information regarding withdrawal and readmission is published under Rules & Regluations VIII in the Catalog.

Catalog: Rules & Regulations VIII

Georgia Tech has one deadline for individual course drops and for complete withdrawals from the Institute. See the Academic Calendar for deadlines by term.

Academic Calendar

Important Policies

  • All holds must be removed before a student can drop a course or withdraw from the Institute.
  • The amount of the student's refund will be based on the date she/he change the status of all course to "course drop by student". Consult the Bursar's Office for more information about the refund policy.
    Bursar's Office
  • With the exception of part-time (i.e., students enrolled in 6 credit hours or fewer) graduate students, students who withdraw from the Institute must submit a "Petition to the Faculty" form to return the next term.
    Petition to the Faculty Form

How to Withdraw from the Institute

Any student, with the exception of active duty U.S. military personnel, who wishes to withdraw from the Institute must do so by selecting the "course drop by student" option for all registered courses. This option is presented when the arrow on the "Action" dropdown selector is clicked. All courses will remain on the student's schedule with a status of "course drop by student". A grade of "W" will be assigned for the dropped course(s) at the end of the term.

  1. Log into Buzzport
  2. On the Home tab locate the "Registration and Student Services" channel
  3. Select the "Registration - OSCAR" link
  4. Select "Student Services & Financial Aid"
  5. Select "Registration"
  6. Select "Add/Drop Classes"
  7. Select "Term"
  8. Select "Course Drop by Student " from the pull down menu; Repeat this action for registrered courses
  9. Select "Submit Changes" button
example of withdrawal page

Enrollment Status

Enrollment Status: Full-Time or Part-Time

Military Withdrawal

Students who have been called to active duty in the United States Military and wish to withdraw from school will need to provide the following documentation to the Registrar's Office:

  1. a request that includes the student's full name, gtID#, and signature
  2. a copy of the orders
  3. a mailing address to which the refund is to be mailed

The documents should be submitted to the Registrar’s Office in room 104 of the Tech Tower (Administration Building), faxed to 404-894-0167, or mailed to

Georgia Institute of Technology
Office of the Registrar
Student Records
Atlanta GA, 30332-0315

The student will receive the appropriate refund and his/her schedule will be deleted. No “W” grades will be posted to the student's academic record.

Audience: 

Enrollment Status: Full-Time or Part-Time

The following is applicable to all terms (including summer), and to all students (both undergraduate and graduate).

Students scheduled for at least 12 credit hours in a semester are classified as full-time students; those scheduled for 6-11 hours are classified as part-time students; and those scheduled for 1-5 hours are classified as less-than-part-time students.

Total Hours Registered for a Term Status
12 or more Full-Time
6-11 Part-Time
1-5 Less-than-Part-Time

Petition to the Faculty

A "Petition to the Faculty" form may be completed by a student when asking for an exception to an Institute rule or policy. Some examples of exception requests include:

  • To withdraw from school past the deadline
  • To be readmitted after being placed on DROP status
  • To extend the time to complete a thesis
  • To be granted an individual course substitution
  • To be granted full graduate standing

All "Petition to the Faculty" forms must be completed by the student and signed by all appropriate offices. Instructions for completion are printed on the form. Blank forms can be obtained in the Student Records Office in Room 104 of the Tech Tower (Administration Building), or by clicking the link above. Once completed, these forms should be submitted to the Registrar's Office on the First Floor of the Tech Tower (Administration building). Students should submit the "Petition to the Faculty" and any supporting documentation five working days prior to the committee meeting.

These petitions are reviewed and acted upon by the Undergraduate Curriculum Committee or the Graduate Curriculum Committee.

Dates of the committee meetings are published in the Academic Calendar for the term. Results will be available the following day and students will be notified by email.

Academic Calendar

In addition, students can obtain their results by visiting the Registrar's Office or calling 404-385-6519.

Note:

A student has 30 days to retrieve the supporting documentation after the resolution of her/his petition. After this time has elapsed, all supporting documentation will be destroyed. The student may retrieve her/his documentation by contacting the Registrar's Office at 404-385-6519 to make the necessary arrangements.

Important Supplemental Information

Guidelines for Students Preparing Petitions
Mental Health Guidelines
File Type: