Cross-Registration Information for Students at ARCHE Institutions Who Wish to Attend Georgia Tech

Deadlines for Students at ARCHE Institutions Who Wish to Attend Georgia Tech

Students who are enrolled in other ARCHE institutions and who wish to attend Georgia Tech as a part of the ARCHE program must contact the ARCHE Cross-Registration Coordinator or Registrar's Office at their school for deadlines and application procedures.

ARCHE Member Institutions

All cross-registration applications must be received at Georgia Tech by the following deadlines:

  • Spring 
    • November 15
  • Summer 
    • April 15
  • Fall 
    • July 15

Procedures for Students at ARCHE Institutions Who Wish to Attend Georgia Tech

  • Once Georgia Tech has an approved cross-registration application from one of the ARCHE partnering schools, the student should receive an e-mail confirming receipt and providing instructions if further documentation, such as immunization records, is needed.
  • Georgia Tech's cross-registration coordinator will begin registering select visiting-student populations (ROTC) after Phase I registration for the term has finished. Dates for Phase I registration are available on the academic calendar. The last day a student can be registered is the last day of Phase II registration as published in the academic calendar. Academic Calendar 
  • A confirmation letter will be sent to the student via email with details of registration or explanation why a class request could not be fulfilled.
  • A waiver will be applied to the visiting student's tuition/mandatory fee balance since tuition/mandatory fees are paid to the home institution.
  • At the end of the semester, an official transcript will automatically be sent back to the student's home institution.

Policies for Students at ARCHE Institutions Who Wish to Attend Georgia Tech

  • Students may enroll in no more than 6 credit hours, or two courses, per semester at any host institution.
  • Undergraduate students may not exceed a cumulative cross registration course load of 18 semester hours during their undergraduate experience.
  • The student must meet all prerequisites for the cross registered course, as defined by the host institution.
  • ARCHE members have the local authority to deny cross-registration in courses that are heavily enrolled or where prerequisites are not met. In some instances, the ARCHE member institution may determine that no cross-registration will be allowed in certain courses.
  • It is the visiting student's responsibility to submit immunization records to Georgia Tech Health Services if it is the student's first semester cross-registering. 
    Georgia Tech Health Services
  • Do not submit your immunization records to the Registrar's Office or to the cross registration coordinator at Georgia Tech. Your records must be uploaded through the immunization online portal. The cross registration coordinator will send you instructions via email once your application has been received.
    • For further assistance regarding immunization records and requirements, please review the information provided on the Georgia Tech Health Services site. 
      Georgia Tech Health Services
  • Incoming visiting students are not permitted to participate in distance learning courses (no Online nor Video campus is permitted). All cross registration courses must be taken on Georgia Tech's campus.
  • Alternate classes not listed on the application may be requested by submitting a new cross-registration application with all signatures of approval. New applications will only be accepted by the ARCHE Cross-Registration application deadline. 
    Academic Calendar 
  • Students are not allowed to pre-register. ARCHE cross-registration is on a space availability basis only, and each applicant should have alternate plans should registration for the semester be denied. Confirmation of registration will be sent via email.
  • While tuition/mandatory student fees are paid to the home institution, individual course/material fees, parking, etc. are paid directly to Georgia Tech.
  • Each school's academic calendar is different. Georgia Tech cannot guarantee it will have your transcript arrive at your home institution by their academic deadlines, especially if this is your last semester before graduating or if you need the grade for financial aid purposes.

Requirements for Students at ARCHE Institutions Who Wish to Attend Georgia Tech

  • The ARCHE cross-registration application must be completed and submitted to your home institution's Cross-Registration Coordinator.

Cross-Registration Application

  • The Board of Regents of the University System of Georgia requires all students to submit immunization records prior to registration for classes. Please visit www. health.gatech.edu and click on "Immunization Requirements" and follow the step by step instructions on submitting the correct immunization forms. It is very important to upload the immunization documents as instructed. This will expedite the processing of your immunization forms. If you have any questions concerning this process, please contact Stamps Health Services at Georgia Tech at 404-894-1432.
    • Once Georgia Tech has your application, you will be emailed a confirmation email with your GTID number and   instructions to submit your immunization records. The forms below must have your GTID number at the top of each page. Please wait for the cross-registration coordinator to contact you via email prior to submitting your documents.

Immunization Requirements

Immunization Forms

  • The Board of Regents of the University System of Georgia requires all students to verify their legal name with the submission of one of the following documents: 
    • Driver's License i
    • State-issued I.D. 
    • A copy of an original or certified U.S. birth certificate 
    • Employment Authorization Card 
    • Other Forms Issued by U.S. Citizenship & Immigration Services (USCIS), U.S. Customs & Border Protection (CBP), or U.S. Immigration and Customs Enforcement (ICE)
    • A U.S. Certificate of Naturalization (USCIS form N-550 or N-570).
    • A U.S. Certificate of Citizenship (USCIS form N-560 or N-561).
    • Marriage Certificate 
    • Divorce Decree
    • Court Order for a Legal Name Change 
    • Certificate of Adoption
    • Court Guardianship Documentation
    • A current U.S. Passport.
    • A current military ID (service member only, not dependent)
    • Permanent Resident Card
    • Submit one of the above documents to the Registrar’s Office Document Upload Portal