Scheduling Summer Semesters

Scheduling Summer Semesters

Standard Class Meeting Times in Summer Semesters

Standard Class Meeting Times in Summer Semesters

 

Full Session

The grid and associated policies defined below apply to all regular for-credit courses offered during the full fall or spring semesters on the Atlanta campus of Georgia Tech. It also applies to both centrally and departmentally scheduled instructional spaces (classrooms, lecture halls, etc.). Separate time grids exist for the full and short summer terms. Study-abroad programs, cohort-based evening/weekend programs (e.g., executive programs), and short courses offered through GTPE are not covered by these grids and scheduling policies.

 

Standard 3-Lecture-Hour Time Blocks - Full Session

This category includes 3-credit lecture-only courses (3-0-3), as well as 3-hour lecture components of courses that include other elements (e.g., 3-3-4 with lab or 4-0-4 with a 3-hour common lecture and multiple 1-hour recitations). The following 14 authorized Standard Meeting Times are defined for course scheduling:

 
Two-day MW or
Three-day MWF
Two-day TuTh Evenings
MWF 8:00 - 9:15 TuTh 8:00 - 9:50 MW 5:35 - 7:25
MWF 9:30 - 10:45 TuTh 10:05 - 11:55 MW 7:40 - 9:30
MWF 11:00 - 12:15 TuTh 12:30 - 2:20  
MWF 12:30 - 1:45 TuTh 2:35 - 4:25 TuTh 5:35 - 7:25
MWF 2:00 - 3:15   TuTh 7:40 - 9:30
MW 3:30 - 5:20    
 

Additionally, the following two times may be utilized without requesting an exception: MW 8:00-9:50 and MWF 3:30-4:45. These additional block are only for 3-lecture-hour courses and the MW option is restricted to courses offered in rooms that seat 40 or less.

 

1- and 2-Lecture-Hour Time Blocks - Full Session

This category includes 1- and 2-hour lecture-only courses (1-0-1, 2-0-2) and lecture components of courses that include other elements (e.g., 1-6-3 with a 1-hour lab lecture or 2-3-3 with a 2-hour lecture plus 3-hour lab). These lectures MUST be scheduled within a SINGLE 3-lecture-hour Standard Class Meeting Time block and the starting time must match the starting time of the standard block, which will be used to determine the final exam schedule. Thus, the allowable times are as follows:

 
1-lecture-hour (M, W, or F) or
2-lecture-hour (MW, MF, or WF)
1-lecture-hour (Tu or Th) or
2-lecture-hour (TuTh)
8:00 - 9:15 8:00 - 9:15
9:30 - 10:45 10:05 - 11:20
11:00 - 12:15 12:30 - 1:45
12:30 - 1:45 2:35 - 3:50
2:00 - 3:15 5:35 - 6:50
3:30 - 4:45 7:40 - 8:55
5:35 - 6:50  
7:40 - 8:55  
 

4- and 5-Lecture-Hour Time Blocks

This category includes 4- and 5-hour lecture-only courses (4-0-4, 5-0-5), as well as lecture components of courses that include other elements (e.g., 4-3-5 with a 4-hour lecture plus 3-hour lab). Because of the accelerated summer schedule, offering 5-lecture-hour courses is generally not encouraged.

These lectures must be scheduled within one of the time blocks listed below, which have been selected to maximize alignment with the Standard Class Meeting Times and minimize potential class conflicts. The final exam schedule will be based on the lecture starting time; the M/W/F starting time will be used for classes meeting four or five days per week.

 
4-lecture-hour courses 5-lecture-hour courses
MWF 8:00 - 9:40 MWF 8:00 - 10:05
MWF 9:30 - 11:10 MWF 9:30 - 11:35
MWF 12:30 - 2:10 MWF 12:30 - 2:35
MWF 3:30 - 5:10  
   
MTuWThF* 8:00 - 9:15 MTuWThF 8:00 - 9:15
MTuWThF* 11:00 - 12:15 MTuWThF 11:00 - 12:15
MTuWThF* 12:30 - 1:45 MTuWThF 12:30 - 1:45
*courses scheduled for only four
of the five days listed
 

Laboratory Course Scheduling - Full Session

Laboratories that meet in regular classrooms are to be scheduled according to rules for comparable length lectures. Laboratories that meet in specialized (non-shared) facilities may utilize other schedules, which could include a longer meeting time or multiple meeting times per week. Academic units are responsible for ensuring that laboratories are scheduled for contact time corresponding to the number of credit hours assigned to the laboratory component of a course.

 
 
 
 
 

 

Short Session

The grid and associated policies defined below apply to all regular for-credit courses offered during the Early Short Session or Late Short Session summer term on the Atlanta campus of Georgia Tech. It also applies to both centrally and departmentally scheduled instructional spaces (classrooms, lecture halls, etc.). The short session schedules have been developed to coordinate with the full session, for efficient room usage and to allow students to concurrently take courses from different sessions.

Lectures must be scheduled within one of the time blocks listed below for each category. These times have been selected to maximize alignment with the Standard Class Meeting Times and minimize potential class conflicts. The final exam schedule will be based on the lecture starting time; the M/W/F starting time will be used for classes meeting four or five days per week

 

1-Lecture-Hour Time Blocks - Short Session

This category includes 1-hour lecture-only courses (1-0-1) and lecture components of courses that include other elements (e.g., 1-6-3 with a 1-hour lab lecture).

 
One-day Two-day Three-day
M, W, or F 8:00 - 10:30 MW or TuTh 8:00 - 9:15 MWF 8:00 - 8:50
M, W, or F 11:00 - 1:30 MW or TuTh 10:05 - 11:20 MWF 11:00 - 11:50
M, W, or F 2:00 - 4:30 MW or TuTh 12:30 - 1:45 MWF 12:30 - 1:20
M or W 5:00 - 7:30 MW or TuTh 2:35 - 3:50 MWF 2:00 - 2:50
Tu or Th 8:00 - 10:30 MW or TuTh 5:00 - 6:15  
Tu or Th 12:30 - 3:00    
Tu or Th 5:00 - 7:30    
 

2-Lecture-Hour Time Blocks - Short Session

This category includes 2-hour lecture-only courses (2-0-2) and lecture components of courses that include other elements (e.g., 2-3-3 with a 2-hour lecture plus 3-hour lab).

 
Two-day Three-day Four-day*
MW, MF, or WF 8:00 - 10:30 MWF 8:00 - 9:40 * 8:00 - 9:15
MW, MF, or WF 11:00 - 1:30 MWF 10:05 - 11:45 * 10:05 - 11:20
MW, MF, or WF 2:00 - 4:30 MWF 12:30 - 2:10 * 12:30 - 1:45
MW 5:00 - 7:30 MWF 2:35 - 4:15 * 2:35 - 3:50
TuTh 8:00 - 10:30 MWF 5:00 - 6:40 * 5:00 - 6:15
TuTh 12:30 - 3:00    
TuTh 5:00 - 7:30    
    * Typically MTuWTh, but
   MTuThF and TuWThF
   are also allowed.
 

3-Lecture-Hour Time Blocks - Short Session

This category includes 3-credit lecture-only courses (3-0-3), as well as 3-hour lecture components of courses that include other elements (e.g., 3-3-4 with lab or 4-0-4 with a 3-hour common lecture and multiple 1-hour recitations).

 
Two-day Three-day Four-day* Five-day*
MW 8:00 - 11:50 MWF 8:00 - 10:30 * 8:00 - 9:50 M-F 8:00 - 9:30
MW 12:30 - 4:20 MWF 11:00 1:30 * 10:05 - 11:55 M-F 10:05 - 11:30
MW 5:00 - 8:50 MWF 2:00 - 4:30 * 12:30 - 2:20 M-F 12:30 - 2:00
TuTh 8:00 - 11:50   * 2:35 - 4:25 M-F 2:35 - 4:05
TuTh 12:30 - 4:20   * 5:00 - 6:50  
TuTh 5:00 - 8:50      
    * Typically MTuWTh, but
   MTuThF and TuWThF
   are also allowed.
 
 

4-Lecture-Hour Time Blocks - Short Session

This category includes 4-hour lecture-only courses (4-0-4), as well as lecture components of courses that include other elements (e.g., 4-3-5 with a 4-hour lecture plus 3-hour lab).

 
Three-day Four-day* Five-day
MWF 8:00 - 11:25 * 8:00 - 10:30 M-F 8:00 - 10:00
MWF 12:30 - 3:55 * 11:00 - 1:30 M-F 11:00 - 1:00
MWF 5:00 - 8:25 * 2:00 - 4:30 M-F 2:00 - 4:00
  * Typically MTuWTh, but
   MTuThF and TuWThF
   are also allowed.
 
 

5-Lecture-Hour Time Blocks - Short Session

Because of the accelerated short session schedule, offering 5-lecture-hour courses is not encouraged. All such course offerings must be approved through the exception process.

 

Laboratory Course Scheduling - Short Session

Because of the extremely accelerated short session schedule, it is generally not appropriate to offer courses that include both lecture and laboratory components. If a laboratory-only course is offered, the academic unit must ensure sufficient contact time to justify the number of credit hours assigned. For example, a laboratory that meets once per week for three hours in fall or spring would need to meet three times per week for three hours during a short session.

 
 
 
 
 
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General Information about Scheduling in Summer Semesters

General Information about Scheduling in Summer Semesters

Instructional space is a resource of the Institute. As such, it must be managed efficiently and consistently to ensure maximum benefit for all academic units on campus. It is our goal to ensure that all instructional faculty are provided with classroom facilities that meet their pedagogical needs. Preferences will be accommodated whenever and wherever possible. The Guiding Principles for Classroom and Academic Scheduling will be used to inform decisions about classroom scheduling.

This page summarizes policies and procedures specific to summer terms. Please refer to the policy guide for fall/spring scheduling for additional general information regarding course and room scheduling.

This policy repeals the 2013 and earlier policy statements that allowed for scheduling outside the official Standard Class Meeting Times (“the daily schedule grid”). Under that policy, academic units could “pair up” with other units to schedule classes at irregular times to best utilize classroom resources. This is no longer allowed because it enables non-compliance with the official Standard Class Meeting Times.

Summer Terms

Three summer terms are offered. Students may register for courses in one session or a combination of sessions. Additionally, a limited set of courses is offered during the Late Short Session for a cohort of entering freshmen.

  • Full Session – approximately 10 weeks of instruction, two final instructional days, reading periods, and final exams.
  • Early Short Session – approximately 5 weeks of instruction plus final exams.
  • Late Short Session – approximately 5 weeks of instruction plus final exams.

Course are offered on a semester-credit basis, consistent with University System of Georgia and Institute policies that state one credit hour equates to 50 lecture minutes per week for 15 weeks and scales linearly. For the shortened summer terms, standard lecture times have been appropriately scaled and, thus, most 3-lecture-hour classes are scheduled in one of the following formats:

  • Classes meet three times per week for 75-minute periods during the Full Session or for 150-minute periods during the Short sessions.
  • Classes meet two times per week for 110-minute periods during the Full Session or for 230-minute periods during the Short sessions.

The working unit of academic credit represents the amount of time a typical student is expected to devote to learning per week of study, in some combination of class attendance, lab, research, or field study. One semester credit is expected to require approximately four-and-one-half hours of scholarly activity per week during the Full Session or nine hours of scholarly activity per week during the Short Session. For a lecture course, class attendance typically accounts for one-third of the total scholarly activity, with the remaining hours encompassing homework assignments, project assignments, guided study, and self-guided study of the course materials.

Summer Term Holidays

The academic schedule for the summer terms includes two holidays: (1) Memorial Day, the last Monday in May, and (2) Independence Day, which varies depending upon the day of the week on which the 4th of July falls:

When July 4th occurs on a... Class will not meet...
Sunday Monday, July 5 (Institue holiday)
Monday Monday, July 4 (Institue holiday) and Tuesday, July 5
Tuesday Monday, July 3 and Tuesday, July 4 (Institue holiday)
Wednesday Tuesday, July 3 and Wednesday, July 4 (Institute holiday)
Thursday Thursday, July 4 (Institute holiday) and Friday, July 5
Friday Thurday, July 3 and Friday, July 4 (Institute holiday)
Saturday Friday, July 3 (Institute holiday)

These holidays have been taken into account in determining the standard class meeting times. In planning summer schedules, academic units are reminded that the number of occurrences of each day of the week may vary because of the timing of the Independence Day holiday and the start/end dates for the short sessions.

Course and Room Scheduling Policy for Summer Semesters

The following class scheduling protocols are intended to ensure (a) courses are scheduled for sufficient meeting times to account for the credit assigned to the course, (b) effective and efficient use of instructional space, and (c) consistent policies that ensure all academic units have fair access to instructional spaces.

To be effective, it is critical that the standard schedule grid must be followed by the academic units when scheduling their courses. Exceptions, regardless of how well-intentioned, have the potential to reduce room utilization efficiency, increase room schedule conflicts, and reduce course and schedule opportunities for students. Effective utilization of instructional spaces and ensuring that students have as few complications as possible to create a course schedule are the highest priorities in this process.

General Guidelines and Procedures

The following policies apply to the scheduling of all courses, unless an exception has been requested and approved:

  • All courses MUST be scheduled in accordance with the Standard Class Meeting Times defined below.
  • The scheduling grid applies to all spaces that are scheduled for instruction, whether rooms are maintained centrally or departmentally.
  • The amount of time scheduled for a class must be consistent with the official course description (e.g., a 3-0-3 course must be scheduled for “3 hours” of lecture time).
  • A course with more than one hour of lecture per week may not be scheduled for only one day per week.

Please refer to the policy guide for fall/spring scheduling for information on requesting exceptions for specific courses, including appropriate justifications, request and approval processes, and monitoring/enforcement.

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Guiding Principles for Classroom and Academic Scheduling

These Guiding Principles are not intended to indentify the single, best answer for specific situations. Rather, they represent a shared set of beliefs, from multiple perspectives, as a reference for the entir Institute community to use in making often-difficult decisions regarding both short-term and long-term classroom and academic scheduling issues.

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Topics: Scheduling