Course and Room Scheduling in Summer Semesters

Fall and Spring Scheduling Summer Scheduling

General Information about Scheduling in Summer Semesters

Instructional space is a resource of the Institute. As such, it must be managed efficiently and consistently to ensure maximum benefit for all academic units on campus. It is our goal to ensure that all instructional faculty are provided with classroom facilities that meet their pedagogical needs. Preferences will be accommodated whenever and wherever possible. The Guiding Principles for Classroom and Academic Scheduling will be used to inform decisions about classroom scheduling.

This page summarizes policies and procedures specific to summer terms. Please refer to the policy guide for fall/spring scheduling for additional general information regarding course and room scheduling.

This policy repeals the 2013 and earlier policy statements that allowed for scheduling outside the official Standard Class Meeting Times (“the daily schedule grid”). Under that policy, academic units could “pair up” with other units to schedule classes at irregular times to best utilize classroom resources. This is no longer allowed because it enables non-compliance with the official Standard Class Meeting Times.

Summer Terms

Three summer terms are offered. Students may register for courses in one session or a combination of sessions. Additionally, a limited set of courses is offered during the Late Short Session for a cohort of entering freshmen.

  • Full Session – approximately 10 weeks of instruction, two final instructional days, reading periods, and final exams.
  • Early Short Session – approximately 5 weeks of instruction plus final exams.
  • Late Short Session – approximately 5 weeks of instruction plus final exams.

Course are offered on a semester-credit basis, consistent with University System of Georgia and Institute policies that state one credit hour equates to 50 lecture minutes per week for 15 weeks and scales linearly. For the shortened summer terms, standard lecture times have been appropriately scaled and, thus, most 3-lecture-hour classes are scheduled in one of the following formats:

  • Classes meet three times per week for 75-minute periods during the Full Session or for 150-minute periods during the Short sessions.
  • Classes meet two times per week for 110-minute periods during the Full Session or for 230-minute periods during the Short sessions.

The working unit of academic credit represents the amount of time a typical student is expected to devote to learning per week of study, in some combination of class attendance, lab, research, or field study. One semester credit is expected to require approximately four-and-one-half hours of scholarly activity per week during the Full Session or nine hours of scholarly activity per week during the Short Session. For a lecture course, class attendance typically accounts for one-third of the total scholarly activity, with the remaining hours encompassing homework assignments, project assignments, guided study, and self-guided study of the course materials.

Summer Term Holidays

The academic schedule for the summer terms includes two holidays: (1) Memorial Day, the last Monday in May, and (2) Independence Day, which varies depending upon the day of the week on which the 4th of July falls:

When July 4th occurs on a... Class will not meet...
Sunday Monday, July 5 (Institue holiday)
Monday Monday, July 4 (Institue holiday) and Tuesday, July 5
Tuesday Monday, July 3 and Tuesday, July 4 (Institue holiday)
Wednesday Tuesday, July 3 and Wednesday, July 4 (Institute holiday)
Thursday Thursday, July 4 (Institute holiday) and Friday, July 5
Friday Thurday, July 3 and Friday, July 4 (Institute holiday)
Saturday Friday, July 3 (Institute holiday)

These holidays have been taken into account in determining the standard class meeting times. In planning summer schedules, academic units are reminded that the number of occurrences of each day of the week may vary because of the timing of the Independence Day holiday and the start/end dates for the short sessions.

Course and Room Scheduling Policy for Summer Semesters

The following class scheduling protocols are intended to ensure (a) courses are scheduled for sufficient meeting times to account for the credit assigned to the course, (b) effective and efficient use of instructional space, and (c) consistent policies that ensure all academic units have fair access to instructional spaces.

To be effective, it is critical that the standard schedule grid must be followed by the academic units when scheduling their courses. Exceptions, regardless of how well-intentioned, have the potential to reduce room utilization efficiency, increase room schedule conflicts, and reduce course and schedule opportunities for students. Effective utilization of instructional spaces and ensuring that students have as few complications as possible to create a course schedule are the highest priorities in this process.

General Guidelines and Procedures

The following policies apply to the scheduling of all courses, unless an exception has been requested and approved:

  • All courses MUST be scheduled in accordance with the Standard Class Meeting Times defined below.
  • The scheduling grid applies to all spaces that are scheduled for instruction, whether rooms are maintained centrally or departmentally.
  • The amount of time scheduled for a class must be consistent with the official course description (e.g., a 3-0-3 course must be scheduled for “3 hours” of lecture time).
  • A course with more than one hour of lecture per week may not be scheduled for only one day per week.

Please refer to the policy guide for fall/spring scheduling for information on requesting exceptions for specific courses, including appropriate justifications, request and approval processes, and monitoring/enforcement.